INCOMPLETE (I) GRADE POLICY AND CONTRACT

The West Virginia University 2009-2010 Undergraduate Catalog states that a grade of incomplete (I) must be completed within one semester of awarding an “I” grade. A written Incomplete Contract is required which stipulates a date and what coursework a student must be complete in order to fulfill the incomplete (I) and remove the grade of “I” from the student’s transcript.

Evaluation of Student Progress

(from the West Virginia University 2009-2010 Undergraduate Catalog)
Progress is evaluated by a variety of methods. The measurement and evaluation of learning are consistent with the objectives of the course and provide the opportunity for the student and instructor to evaluate progress. The University discourages evaluation by final examination only. The student is responsible for all materials presented or assigned in scheduled instructional sections. Students who do not complete all assigned work may earn an incomplete (I) or a failing grade (F). A grade of incomplete (I) requires a written contract between the student and instructor and must include a timeline of no more than one semester.

Grade of Incomplete (I) Contract

After July 1, 2009, the College of Creative Arts will use a standard GRADE OF INCOMPLETE (I) CONTRACT for all “Incomplete” (I) grades.

  • This contract must be completed by the course instructor in consultation with the student
  • Both the course instructor and the student must sign and date the contract
  • The contract clearly states a timeline (date) and what coursework the student must submit in order to complete the course and remove the grade of “I”
  • The contract also states what alternative grade the student will receive if the appropriate work is not submitted by the stated date
  • The course instructor should make four (4) copies of the contract:
    1. The original copy is retained by the course instructor
    2. One copy is given to the student
    3. One copy is given to the instructor’s home Division office for retention in the Division’s Incomplete Grades File
    4. One copy is sent to the College of the Creative Arts Records Office
  • When the student has completed the appropriate coursework, it is the course instructor’s responsibility to submit a grade modification form to the College of the Creative Arts’ Records Office for processing and changing the grade*

The College of Creative Arts Incomplete Contract can be downloaded from the following link. Copies are also available in the College of the Creative Arts’ Records Office.

College of Creative Arts Incomplete (I) Contract (pdf)