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Student Travel Development Grant

2017-2018 Deadlines and Guidelines

The College of Creative Arts (CCA) Student Travel/Development Grant Program was created to support activities that lead to professional development for full-time students who are active majors in the College of Creative Arts. Funds donated to the College of Creative Arts and managed by the West Virginia University Foundation are the primary source for this program.


Examples of Appropriate Activities

  • Travel to participate in workshops, classes and seminars.
  • Travel to attend regional, national, or international events related to a student’s program of study.
  • To assist with funding special projects or opportunities that lead to professional development.
  • Travel to libraries to conduct research.
  • Travel to assist in the presentation or performance/presentation of scholarly or artistic works that will significantly help in the development of advancement of a professional career in the Arts.
  • Funding CANNOT be provided for activities such as chairing panels, organizing professional events, or fulfilling association obligations. 

Award Amounts

  • The maximum award for 2017-2018 domestic travel (continental United States) is $100.00
  • The maximum award for 2017-2018 international travel (includes Hawaii and Alaska) is $500.00

Because funding is limited (especially for international travel awards), applications will be received on a first-come, first-serve basis.


You can only apply for either the domestic travel or international travel in an academic year. You CANNOT apply for both.


General Guidelines

  • In any given year, more requests are received than can be fully funded.  To be considered for support, applicants must submit complete and comprehensible applications.  This must include a full and accurate description of the proposed activity. 
  • Requests for support to attend a conference or other professional meetings should include detailed explanations of how such attendance will contribute to the development of the student as an artist, researcher, service provider, or potential teacher. 
  • The student must complete the application and take it to the Director of the respective unit for review and approval.  The Director of the unit will review the application, and it approved at the school level, will forward the application to the Office of the Dean for review by the Associate Dean. 
  • Applications submitted directly to the Office of the Dean without the Director's review and approval will be considered ineligible. 
  • Only one application will be funded for any individual during a given academic year. 
  • Applications that fail to provide all the necessary requested information will be rejected. 
  • Applicants who have any outstanding balances from previous awards or who have not submitted the required documentation from previous awards shall be ineligible. 

Deadlines

Applications are now on a rolling deadline and can be submitted at anytime between July 1, 2017 and May 31, 2018 for activity occurring between July 1, 2017 and June 30, 2018. The completed and signed application must be submitted directly to the Director of the School for review and approval. Please note that due to the change of fiscal years, applications are not accepted during the month of June.


Making an Application/Which forms to use

All application forms must be typed.

Each grant proposal must include the following completed forms:

Submit ONE COMPLETED AND SIGNED COPY of the application and appropriate forms, (after you have received your school’s director signature) to John Hendricks, Associate Dean.


Evaluation Criteria

Once the application has been submitted to the Dean's Office, the CCA Associate Dean will evaluate all applications.  To be considered for support, the applicant must submit a complete and comprehensible application. 


Application review will be based on the following criteria:

  • Significance of meeting and level of importance in the student’s professional field.
  • Nature of presentation and process of presentation selection (e.g., peer review, invitation by session chair, etc.).
  • Complete justification of all expenses. For example: How will the student be traveling? Is the mode of traveling the least expensive route, time, and means? What is the source for this information?
  • If a student has requested or received funds from other university sources, indicate source and amount.  The more complete the description of any and all funding sources, the better the chances are of receiving this grant. 
  • The merit and value of the activity, especially its potential to enhance the student’s performance in teaching, research and creative activity, service and/or to facilitate professional development as an artist.
  • Evaluations and comments provided by the respective School's Director.
  • The adequacy and clarity of the proposal.

AWARDS WILL BE MADE BASED ON THE QUALITY OF THE APPLICATION AND THE AVAILABILITY OF FUNDS.


Administration

Students will receive written notification of any decision concerning the status of their application for a College grant.

  • In the event that an award has been granted, the student must contact Natalie Buckley (natalie.buckley@mail.wvu.edu) or Lian DeLeon (ldeleon@mail.wvu.edu) in the CCA Expert Business Office within 7 working days of the receipt of their letter of award. This will activate the grant. Failure to contact Mrs. Buckley or Ms. DeLeon within this time period will result in the rescission of the award.
  • The College and University cannot advance any funds for the purpose of development activities. Expenses are covered through reimbursement only. In some cases, the College may be able to assist in directly purchasing tickets or paying for special conference registration. Mrs. Buckley or Ms. DeLeon can assist you in defining your eligibility of this type of assistance.
  • If there are funds from other sources (e.g., state), it may be necessary to process paperwork for prior approval, in which case university guidelines must be followed.
  • Post travel reports and receipts must be provided within 10 working days of the completed activity to receive reimbursement for expenditures. Failure to provide the appropriate receipts and documentation will result in the award being rescinded.

If you have any questions, first see the Director of your appropriate School. Additional information concerning Student Travel can be obtained by contacting John Hendricks, Associate Dean in the CCA Dean's Office.

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