CCA Facility Operations for Fall 2020
This plan is for the Canady Creative Arts Center, Art Museum of WVU and Museum Education Center.
Last update: 7/14/20
At this time, use of campus buildings requires adherence to special policies and regulations developed to reduce the transmission of COVID-19.
All approved activities take into consideration the potential exposure to other individuals, the areas of the building and equipment that will be accessed, and the timing of other potential traffic in and around the facilities.
Because the facilities of the College of Creative Arts serve both academic and public audiences, prominent signage will serve a vital role in promoting compliance with the policies outlined here. Our approach will employ posting simplified instructions with graphic elements for the most critical bits of information, including mask usage.
For full details, guests will be directed to a College webpage, which will be more easily updated to reflect the continual change that is expected through the Fall semester.
Self-Reporting Campus Visit Form
If self-reporting forms for contact tracing are required in the fall, our process would be similar to this.
Everyone who visits a campus building, must complete a self-reporting form to document their time on site following each day’s visit to the building. This data will be stored for four weeks to aid in contact tracing should the need arise.
All CCA Faculty and Staff have received an individualized link to the form that auto-populates their WVU ID to eliminate the need to enter personal information each time they complete the form. If you need your personalized links again, please email Jamie.Whoolery@mail.wvu.edu.
Building Hours and Staffing
Canady Creative Arts Center
The CCAC will remain closed to the general public for the fall semester outside of advertised public events and exhibitions. See Live Event Plan below for additional public access details.
Faculty and staff will have 24/7 card swipe access. Student access is addressed below.
Art Museum of WVU
The Art Museum of WVU will be open to the public on a reduced schedule designed to avoid cross-traffic with scheduled academic course use of General Purpose Classroom ART-E G7. Hours of public operation will be communicated once academic needs are met and will remain subject to change. Student access is addressed below.
Museum Education Center
The Museum Education Center will remain closed to the public. Foot traffic to the Art Museum will be routed around the building to the Museum’s front entrance. The primary entrance to the MEC will remain locked. Authorized Faculty and Staff will be granted card access. A doorbell will be installed to allow staff to accommodate guest access and deliveries as needed.
All students registered for a course taught in a CCA facility will be granted card access to that building for a time range in line with their scheduled course. Additionally, students enrolled as CCA majors, CCA minors and those enrolled in certain courses will be granted additional access to facilities to complete coursework outside of their scheduled class meeting times.
It is expected that all students granted card access to a CCA facility will only use such access for their approved purposes and will refrain from allowing others without such access to enter the facility except with express, written permission from the Director of Production and Facilities as approved by their faculty member and School Director.
Cleaning and Disinfecting
Canady Creative Arts Center
Particular emphasis should be placed on classrooms, seminar rooms, practice rooms, teaching studios and fixed points of public inquiry, including the Dean’s suite, business office, box office, recruitment office and each School office.
Art Museum of WVU
Extra care must be taken to ensure enhanced cleaning procedures do not jeopardize artwork on display. Particular caution will be required in the galleries. As in the past, all cleaning in these areas must be coordinated through Liza Kirkabel, Art Museum facilities manager.
Other Campus Artwork On Loan from the Art Museum of WVU
Prior to altering any cleaning schedules or practices near other campus artworks on loan from the Art Museum of WVU collection, please consult Karen Louvar, Art Museum registrar, for guidance to ensure the safety and preservation of the artwork. Ms. Louvar will maintain communication and provide consultation on cleaning procedures to points of contact for pieces from the Art Museum’s collection that are and will continue to be on display or in storage elsewhere on campus, including Stewart Hall, Evansdale Crossing, and WVU Libraries among others.
Disinfecting Your Work Space
Department heads will be responsible for overseeing the regular disinfection of department specific resources, including shops, labs, and shared equipment. Housekeeping will continue to focus on common areas like hallways, classrooms, computer labs, restrooms, and high-use contact points.
Each department should establish a disinfection procedure, which should be posted in the work area. The shared space should be disinfected at the beginning and end of every use. Items to disinfect include doorknobs, exposed surfaces, light switches, keyboards, shared equipment, desk and bench surfaces and any other high contact surfaces. Department heads are responsible for maintaining the supply of disinfectant and wipes by utilizing the CCA’s cleaning supply request form as needed.
Eating and Drinking
All CCA spaces will adhere to the guidelines established in the University Facilities Plan regarding the continued use of vending machines, water fountains and bottle fillers on campus and eating in offices and public spaces, including lobbies.
Until further notice, no receptions or gatherings designed for mingling will be scheduled in CCA facilities including the CCAC, Art Museum and MEC. When consultation with local, state and University officials indicates that it is safe to resume such activities, possible scenarios might include:
Invited receptions limited to the University community.
No food permitted at receptions.
Only pre-packaged food permitted at receptions.
CCA-specific PPE Policy
The College of Creative Arts will continue to follow the University’s standard for Personal Protective Equipment (PPE) with approved modifications for situations in which the given activity would render such PPE unsafe or ineffective. In those cases, only previously approved alternatives will be deemed acceptable.
Department heads will work with the CCA Director of Production and Facilities to determine a plan for distribution and restock of required PPE for their assigned facilities. Department heads will then be responsible for ensuring adherence to the PPE Policy with the support of their School office, the Production & Facilities office and the Dean’s Office.
Common PPE policies will be posted appropriately throughout all buildings. Any approved deviation will be posted prominently in the areas impacted.
Temporary signage will be posted at each room to indicate maximum occupancy based on current physical distancing standards. Where appropriate, multiple occupancy limits may be cited to establish controls based on intended activity. For example, a classroom may be listed with an occupancy of 16 for lecture use but may only be approved for 3 musicians in rehearsal.
Once room occupancies are established, furniture, including tablet-arm chairs, will be arranged to meet current physical distancing standards. Floors will be marked to delineate proper spacing. Anytime the room is used at capacity, these markings must be used to confirm proper spacing of students and faculty.
All furniture beyond the number of seats permitted by the established occupancy limit of a room will be removed. Moving furniture to the hallway or to another room is not permitted.
All CCA music stands will be removed from circulation, except for use in select performances. In all classroom settings, students will be expected to provide their own folding music stand. CCA music stands to be used in venues will be disinfected by staff before and after each use.
All hallway and lounge furniture will be removed to discourage unnecessary congregation in high traffic areas. In select areas, existing furniture will be reduced and reconfigured to minimize but not eliminate waiting areas.
Fixed Points of Public Inquiry
Personnel at all fixed points of public inquiry will be positioned behind a plexiglass virus barrier to protect both staff and customers to the greatest extent possible. This includes primary points of contact for the Dean’s suite, business office, box office, recruitment office and each School office.
Auxiliary Use of Space
Student Organization Use of Space
Until further notice, all student organization activities held in a CCA facility will require a faculty/staff presence onsite at all times. Failure to adhere to this policy may result in the suspension of the organization’s ability to reserve space in this and future semesters.
Until further notice, all on-site K-12 programming will be repackaged as online content. Now, more than ever, the arts can play a vital role in the education of our youth. It is our responsibility to educate a new generation of arts patrons, while ensuring their safety.
Additionally, we will work to bring the arts to students in their classrooms and school communities following the guidelines set forth by local jurisdictions to ensure access to the arts is not impacted during this time.
All activities that bring community members into a CCA facility for regularly scheduled instruction will be suspended through the Fall semester. Community Music, Theatre and Visual Art programs will endeavor to offer off-site or online programs until such time as we can safely invite the public back into our facilities to provide this crucial service to our community.
Public Exhibition Plan
The Art Museum of WVU and the Mesaros Galleries will be open to the public on a reduced schedule designed to avoid cross-traffic with scheduled academic use of the facility. Hours of public operation will be communicated once academic needs are met and will remain subject to change.
New exhibitions planned for the Fall semester will be designed to facilitate physical distancing by controlling egress and managing occupancy. Existing exhibitions will be assessed for flow and additional adjustments will be made as necessary to ensure the safety of our visitors.
New temporary signage will be used to clearly explain expectations for visitors, regulate flow based on physical distancing principles, and convey the safety measures being employed to make their visit possible.
While visiting the Art Museum of WVU will remain free to the public, a timed entry ticket will be required to ensure visitors can be accommodated while adhering to reduced capacities necessitated by prevailing physical distancing guidelines. Although reservations will not be required for the Mesaros Galleries, visitor entry will be regulated to ensure adherence to physical distancing guidelines.
All staff and volunteers will be subject to temperature and symptom monitoring prior to each shift.
All visitors will be expected to abide by the University’s prevailing policy on PPE at the time of entering the Art Museum or Mesaros Galleries. The current policy will be provided at the time of pre-registration and can always be accessed at [insert web address for continually updated PPE policy]. Reminders will be sent to registered visitors one week, one day and four hours prior to their scheduled visit. Additionally, any updates to the policy issued by the University will be pushed to all visitors registered for an upcoming visit.
Live Performance Plan
Additional details to come on other aspects of live performance.
All performers will be subject to temperature and symptom monitoring in the 48-hours prior to any public performance with an in-person audience.
All patrons will be expected to abide by the University’s prevailing policy on PPE at the time of the event. The current policy will be provided at the point of purchase or attendance pre-registration and can always be accessed at [insert web address for continually updated PPE policy]. Reminders will be sent to registered patrons one week, one day and four hours prior to each event. Additionally, any updates to the policy issued by the University will be pushed to all patrons registered to attend an upcoming event.
All free events will require a pre-registration, which will also gather information to assist with contact tracing should the need arise.
Conservative venue capacities will be determined prior to any event being advertised to the public. Once available seats are sold out, patrons may choose to be added to a waitlist. As guidance from state, local and University officials evolves, additional seats may become available. In the event that capacity is reduced below the total number of sold or reserved seats, patrons will first be asked for volunteers to move to the waitlist in exchange for a discount to a future performance. If additional patrons must be moved to the waitlist, a curated lottery system will be employed to determine who will be affected with priority given to those academically required to attend.
An increase in community spread may trigger a change in attendance policy. The nature of the performance will only be taken into consideration in situations in which such nature increases the risk of performer-to-patron transmission or performer-to-performer transmission necessitating an abundance of caution.
If a change is necessary, it may result in cancellation of the event, the elimination of general public attendance (i.e. only faculty and students may attend), or the elimination of the in-person audience resulting in an online-only performance.
Additional CCA Programming
Any additional programming produced by the Art Museum of WVU to welcome members of the public will be conducted virtually during the Fall semester. This includes Lunchtime Looks, talks and panels typically held in the MEC, and Friends of the Art Museum events.
All School of Art & Design Visiting Artist Lectures will also be conducted virtually for the Fall semester.
All CCA facilities, including the Art Museum and Museum Education Center, will be unavailable for rent through February. At this time, we plan to begin accepting bookings in December with events potentially resuming in March.