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Faculty Professional Grants

The CCA Faculty Professional Grant program was created to support activities that lead to professional development, travel and community engagement for faculty in the College of Creative Arts. Full-time faculty are eligible to apply for this program. It is intended to be used either in conjunction with other West Virginia University internal grant opportunities or as a single grant. Funds donated to the College of Creative Arts and managed by the West Virginia University Foundation are the primary source for this program.


Additional grant opportunities are offered by the University and are administered separately from the CCA Faculty Professional Grant program. These grant opportunities include:


    • Research and Scholarship Advancement Grants
    • Grants for Community Engagement
    • Faculty Travel/Development Grants
    • Conference Grants 

For information, deadlines and application procedures for these particular University grants, faculty members should go to

General Guidelines

  • The CCA Faculty Professional Grant program cannot fund:
    • Activities for which a faculty member receives a stipend or honorarium for attendance or participation.
    • Activities that are outside the faculty member’s area of expertise.
    • Activity or travel to attend a performance or exhibition that is not directly related to the faculty member’s research agenda.
  • In any given year, the College may receive more requests for support than it can fully fund. Because of this, only one (1) application per faculty member will be funded per academic year.
  • A faculty member may apply for funding either before or after the development activity has taken place; however funds will only be dispersed AFTER the completion of the approved activity and only with the appropriate receipts.
  • Applicants who have outstanding balances from previous awards or who have not submitted the required documentation from previous awards shall be considered ineligible until those issues are resolved with the CCA Expert Business Office (CCA EBO).

Application Deadlines for 2017-2018

  • There is a rolling deadline for CCA Faculty Professional Grant program.
  • Applications may be submitted anytime between July 1, 2017 and May 31, 2018 for activity occurring between July 1, 2017 and June 30, 2018.
  • Please note that due to the change of fiscal years, applications are not accepted during the month of June.

Award Amounts for 2017-2018

The maximum award for 2017-2018 is $250.

Making an Application

To be considered for a grant, the faculty member must complete the CCA Faculty Professional Grant form.

  • After completing the application form, the faculty member should save it as a PDF and forward it digitally to the Director of their respective School for review and approval.
    • If the Director at the school level approves the application, the Director will forward the application digitally to John Hendricks, Associate Dean for review and action.
    • Forwarding of the PDF by the Director to the Office of the Dean will constitute the Directors electronic approval of the application.
  • Applications submitted directly to the Office of the Dean without a Director’s approval will be returned to the faculty member.

Evaluation Criteria

The Associate Dean of the College will evaluate all applications. To be considered for support, the applicant must submit a complete and comprehensible application.

  • In the “Brief Description Statement” section of the application, the faculty member will ideally address:
    • A description of the professional of the activity.
    • The faculty member’s involvement in the activity.
    • How the activity contributes to the professional development of the faculty member as an artist, researcher, service provider, and/or teacher.
    • The significance of activity and level of importance in the faculty member’s field.
    • How the activity fits into the faculty member’s research agenda.
    • The relationship between the proposed activity and one or more elements of the mission of the College of Creative Arts and West Virginia University, (i.e., teaching, research and service.)

Administration, Notification, and Award

Within 2 weeks after submission, the faculty member will receive an electronic notification of the review committee’s decision concerning their application for the development grant.

  • If an award has been granted, the recipient should see Natalie Buckley, Accounting Assistant II, in the CCA EBO to activate the grant and review the policies and procedures required for the disbursement of the awarded funds.
    • Failure to contact the CCA EBO within this time period may result in the award being rescinded.
  • If travel is involved with the activity, the applicant must complete the WVU Travel Authorization Form.
    • The Director of the appropriate School must approve the Travel Authorization Form.
      • Although this form is submitted after the activity, the signatures and dates must be dated in advance of the proposed travel activity.
      • After the activity, the recipient should submit the Travel Authorization Form in hard copy along with any reimbursement paperwork to Natalie Buckley, Accounting Assistant II, in the CCA EBO.
    • The College and University cannot advance any funds for the purpose of these development activities.
      • Generally, expenses associated with the activity are covered through reimbursement only.
      • In some cases, the CCA may be able to assist in directly purchasing tickets for travel, prepaid lodging cost or special conference registration. The EBO can assist the faulty member in defining the eligibility of this type of assistance.
  • As of September 2017, faculty and staff are expected to use the new travel and expense management tool, MyExpenses, in order to seek reimbursements. Questions can be directed to the CCA EBO.
  • Post travel reports and receipts must be provided within 10 working days of the completed activity to receive any reimbursement for expenditures. Failure to provide the appropriate receipts and documentation may result in the award being rescinded.

If you have any questions, first see the Director of your appropriate School. For additional information concerning CCA Faculty or University grants, please contact John Hendricks, Associate Dean.

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